HDR18 - Final Year Review Milestone

The Final Year Review (FYR) Milestone will require submitting the following documents and completing a 15-minute oral presentation offering a comprehensive overview of the research journey and current status.

Documents to submit:

Draft thesis
A presentation of the work completed since the Mid-Candidature Review (MCR). You must refer to the MCR report. Have these goals been accomplished? Why or why not? (If you have not completed a mid-candidature review - please refer to your previous milestone/progress report.)
Detailed written statement of the work to be completed in the next year, demonstrating backward mapping
Gannt Chart
iThenticate report on the draft thesis

Additional Information:

Please discuss your proposed presentation date with your supervisor before submitting this form
Only submit this form once you are ready for the Oral Defence
Your principal supervisor will need to nominate three panel members.
Panel members must receive the documents at least two weeks before the Oral Defence presentation date. ( Please keep this in mind when selecting your presentation date/ submitting your form)

CONFIDENTIAL QUESTIONS:

Kindly note that this form contains two confidential questions. If your response is yes to either, your answers will be forwarded directly to the research office and escalated to the Dean of Graduate Studies (DGS).

If the DGS is on your supervisory panel, your response will be escalated to the Deputy Vice Chancellor Research and Innovation (DVCRI) instead.

Your supervisor will not have access to this information.

If you prefer not to share this on the form, feel free to reach out to the Candidate Progression Coordinator - research.degrees@cdu.edu.au, DGS - Professor Tara Brabazon - tara.brabazon@cdu.edu.au or DVCRI - Professor Steve Rogers steve.rogers@cdu.edu.au

GUIDE TO COMPLETING THIS FORM

All relevant answers must be completed. Additional information may be required depending on your response to a given answer. You will be unable to continue until the required answers have been completed.
Progress on this form can be saved and completed at a later stage.
When selecting 'save and continue later,' a link will be emailed to you that enables you to return and complete the form.

Workflows:

Workflows have been enabled with this form to facilitate authorisations and signatures as follows:

Candidate completes Section 1- submits to the Principal Supervisor
The Principal Supervisor completes Section 2 - and submits it to the Faculty / School administration office
Faculty / School administration office completes section 3 – submits to Faculty / School Delegate
Faculty / School Delegate completes section 4 – Submits to Faculty / School administration office
Faculty / School administration office completes section 5 - Submits to Panel Chair
Panel Chair completes section 6 – Submits it to Faculty / School administration office
Faculty / School administration office completes section 7 - submits to Faculty / School Delegate
Faculty / School Delegate completes section 8 – submits to Research Degrees
The Research Degrees Office completes section 9– and submits to the Dean of Graduate Studies
The Dean of Graduate Studies completes section 10– and submits to the Research Degrees Office
Research Office to process request and advise Candidate by email.

A copy of the form will be sent to the Principal Supervisor once the Dean of Graduate has endorsed it. The Supervisor can then share the feedback with the student.

For queries about the process or difficulties using the form, please contact the Candidate Progression Coordinator by phone at +61 8 8946 7289 or by email at research.degrees@cdu.edu.au

Section 1a: Details of the Candidate

Name of Candidate *

Student Number *

Candidate Email Address *

Faculty or School name *

Course *

Doctor of PhilosophyMasters by Research

Principal Supervisor Name *

Principal Supervisor Email *

Section 1b: Supervisory Panel Details

If you have recently updated your superivsor panel - please complete the HDR11 - Change of Supervisory Panel (snapforms.com.au)

Associate Supervisors Details

Associate Supervsiors must be registered supervisors paid by CDU or Menzies—or who dedicate substantial time to CDU or Menzies.

Press "Add Supervisor" for each separate Associate Supervisor.

Associate Supervisor name *

Other members of the supervisory panel

Specify end users or industry partners, academic advisors from other universities, and anyone else on your panel.

Press "Add Advisor" for each separate Advisor

Name

Section 1c: Draft thesis submission

Thesis Title *

Please upload draft thesis *

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Section 1d: Work completed since Mid-Candidature Review

If you have not completed a mid-candidature review - please refer to your previous milestone / progress report.

Please outline the work completed since your last milestone *

Have you achieved your goals set in your last milestone? *

YesNo

Please refer to your Mid-Candidature Milestone

Please confirm how these goals have or have not been achieved? *

Section 1e: Written Statement & Gantt chart

Please provide a detailed written statement of the work to be completed until your thesis submission, demonstrating backward mapping.

The goal is to complete your PhD in three years full-time equivalent and your Masters in two years full-time equivalent.

A Gantt chart is available here: Gantt Software | monday.com.

Please upload Written statement & Gantt chart *

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Section 1f: IThenticate report

Please run a similarity report in iThenticate of your research proposal or any other piece of writing to check for potential plagiarism.

Check each instance of similarity in the report to ensure all work is correctly attributed and edit if and as required to avoid any potential plagiarism. Then, generate a similarity report on the FINAL version of your research proposal, or any other piece of writing, through iThenticate and upload it here.

A guide to iThenticate can be found here: iThenticate user guides (turnitin.com)

Please upload an iThenticate report *

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Having difficulty accessing IThenticate?

1. Visit Plagiarism Detection Software | iThenticate

2. Choose "Forget Password."

3. Enter your student email, which is based on your student number (e.g., if your number is 107107, your email is s107101@students.cdu.edu.au).

4. Click submit.

Additionally, check your junk mail for the reset email. For further assistance, contact research.degrees@cdu.edu.au

Section 1g: Oral Presentation details

Following the submission of the form, you are now ready to organise your Presentation.

Please discuss with your principal supervisor and faculty administration team about booking a date/time and venue.

If you have a specific reason why a synchronous presentation is not possible, then a pre-recorded presentation may be permitted.

Students will still be required to answer live and synchronous questions from the assessors.
Reasons for this recorded presentation may include time zone differences between the student and assessors or a disability or impairment that renders such presentations difficult to deliver through the added stress of a live event.

Please confirm if you wish to request permission to submit a pre-recorded presentation

YesNo

Please provide your justification to your reason? *

So that your Faculty/ School can advertise your presentation, please provide the follow:

Proposal presentation paragraph of the Candidate’s research/ Abstract *

Candidates Biography *

Please upload a photo of yourself *

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Max file size: 1 MB. Accepted file types: jpg, jpeg, png, bmp, gif

Section 1h: Additional questions

Have you gained an ethics clearance? *

YesNo

Have you specified a budget that will be needed to complete this research? *

YesNo

Have you confronted difficulties with your supervision? *

YesNo

Please be advised, your supervisors will have no visibility to this question or your response. The Dean of Graduate Studies will also have no visibility to this question, if they are on your panel.

Please provide more detail *

check

What professional development have you completed in the last year? *

What professional development do you require to submit your thesis? *

Have you completed your higher degree by research? *

YesNo

Have you specified your timeline to completion on a Gantt chart or equivalent? *

YesNo

Do you require the assistance of the CDU Wellness Centre

YesNo

Wellness Centre | Charles Darwin University (cdu.edu.au)

Do you require a private and confidential meeting with the Dean of Graduate Studies *

YesNo

Please be advised, your supervisors will have no visibility to this question or your response. If the Dean of Graduate Studies is on your supervisor panel, your request for a confidential meeting will be escalated to the Deputy Vice-Chancellor Research & Innovation.

Additional comments

Section 1i: Signature

Candidate Signature *

Clear

Date *

Please scroll to the bottom of the form and click 'submit.' the form will then be sent to your Principal Supervisor.

Once your supervisor has completed section 2 of this form and endorsed it, you will receive a copy of the form.

Section 2: Endorsement from Principal Supervisor

Principal Supervisor Name *

Section 2a: Supervisor evaluation

Is the Faculty or School able to provide the necessary facilities the candidate needs to support this research? *

YesNo

Please specify which facilities may be needed *

Has the supervision panel been finalised? *

YesNo

Please specify the capabilities of supervisors you are seeking—such as expertise in a particular method or experience in a particular industry *

If not, please specify your concerns here—such as which skills the candidate will need to develop

If applicable, please specify your main concerns about the project here—such as safety issues, ethical issues, or feasibility of data collection

Section 2b: Intellectual Property

Intellectual property at CDU

Is the project subject to a funding agreement? *

YesNo

Does this project affect a larger ongoing or planned research project at CDU? That is, if nobody except the candidate could access the results or outcomes of this project, would other researchers at CDU be disadvantaged? *

YesNo

Please note:

the candidate may need to assign their Intellectual Property to the University
the Office of Research and Innovation will organise this assignment of Intellectual Property to the University

Intellectual property at Menzies

Is the project subject to a funding agreement at Menzies? *

YesNo

Does this project affect a larger ongoing or planned research project at Menzies School of Health? That is, if nobody except the candidate could access the results or outcomes of this project, would other researchers at Menzies be disadvantaged? *

YesNo

Please note:

the candidate may need to assign their Intellectual Property to the Menzies School of Health
the Research Degrees Administrative Office of the Menzies School of Health will organise this assignment of Intellectual Property to Menzies School of Health

Section 2c: HDR Panel – Oral Defence Presentation

Do you agree a pre-recorded presentation is required? *

YesNo

Please provide justification to your response *

Before submitting this form, please ensure you have contacted each member and confirmed they are available to participate in the panel on your nominated day/ time.

If you are unsure about the presentation's day/time/ location details, please discuss with your student and Faculty/ Menzies administration staff before completing this form.

Name of Chair *

Chair email address *

Is the chair a supervisor? *

YesNo

Name of Assessor 2 *

Assessor 2 email address *

Is assessor 2 a supervisor? *

YesNo

Name of Assessor 3 *

Assessor 3 email address *

Is assessor 3 a supervisor? *

YesNo

Presentation date

Presentation time *

Location ( Darwin Campus or online)

Darwin CampusOnlineOther

Other, please specify *

Section 2c: Principal Supervisor Signature

Principal Supervisor Signature *

Clear

Date Principal Supervisor signed *

Please select the applicable email address from the dropdown box below.

Once you click 'submit,' the form will be sent to the relevant HDR Administrator, who will request the delegate's endorsement.

Your Faculty/ Menzies Administration team will contact you after you submit this form to confirm the presentation details.

Faculty / School HDR Administrator Email *

Section 3: Faculty / School Administration

Now that the student has submitted their FYR, please get in touch with the principal supervisor/student to confirm the details for the Oral Presentation.

HDR Administrator / Coordinator name *

Please add any additional comments here

Please complete the applicable email address below.

Once you click 'submit' the form will be sent to the relevant HDR delegate for review.

Faculty / School Delegate email *

Section 4: Faculty /School Endorsement

Faculty / School Delegate Name *

Do you approved a pre-recorded presentation?

YesNo

Please provide justification to your responsePre-recorded presentations are only permitted in exceptional cases. Reasons for this recorded presentation may include time zone differences between the student and assessors, or a disability or impairment that renders such presentations difficult to deliver through the added stress of a live event.

Panel members approved? *

YesNo

Please confirm the changes to the panel members *

Faculty / School Delegate Signature *

Clear

Date Faculty signed *

Once you click 'submit' the form will be sent to the HDR administrator who will confirm and send the paperwork to the panel members

Section 5: Faculty / School administration office - Panel confirmation

Please provide the names and email addresses of the approved panel members.

All the documents and details of the presentation will then be sent to each panel member in the following workflow.

Confirmed Chair name *

Chair email address *

Confirmed Assessor 2 name *

Assessor 2 email address *

Confirmed Assessor 3 name *

Assessor 3 email address *

Presentation date *

Presentation time *

Location *

Darwin CampusOnlineOther

Online details *

Section 6: Chair Assessment

a. Assessment

As a panel, provide a responce to each question below.

Are you satisfied with the quality, scope and scale of the research and thesis? *

YesNo

Has the candidate made sufficient progress since the Mid-Candidature Review?? *

YesNo

Has the candidate configured a clear plan to completion? *

YesNo

Are you satisfied with the iThenticate report as a proxy for the research integrity and information literacy held by the candidate? *

YesNo

Has the candidate confirmed a Significant Original Contribution to Knowledge (SOCK)? *

YesNo

Have any problems and challenges been outlined? *

YesNo

Have solutions to these problems and challenges been proposed? *

YesNo

Has the candidate presented the research in a presentation, seminar or online for a in the last year? *

YesNo

Has the candidate completed professional development in the last year? *

YesNo

Please provide any further comments to your answers above *

If needed, please upload panels report here

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Did the panel reach consensus? *

YesNo

If no, please upload all Panel reports *

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b. Outcome

The panel has agreed to pursue one of these alternatives *

Approved - We would like to pass the candidateUpgraded to PhDDowngrade to Master of ResearchProbation - Reassessment required

Probation - Please confirm what the candidate is required to do, to be reassessed? *

Paperwork revision onlyPaperwork and presentation

Additional information for the Probation - Reassessment required

Chair to submit this form
The candidate is required to address the concerns within eight (8) weeks full time or sixteen (16) weeks part-time
Once they are ready to be reassessed, please complete the HDR - Mid-Candidature Review or Final Year Review Reassessment (snapforms.com.au) form. ( An email with the link to this reassessment form will be sent to you following endorsement of the form)
Students can only resubmit once

Record further comments here. For example, please provide more details on the reassessment required.

Please upload any additional documents, if applicable

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c. Signature

Chair Name *

Chair Signature *

Clear

Date *

Once you click 'submit,' the form will be sent to the relevant Faculty / School HDR Administrator, who will request the delegate's endorsement.

A copy of this form and any attachments will be emailed to you (the chair) and the candidate's principal supervisor.
The principal supervisor is then expected to discuss the feedback with the candidate.

Section 7: Faculty School Administration - Oral Presentation Assessment Review

The panel has requested a reassessment.

Please communicate this with the student/ supervisor and provide a deadline of eight (8) weeks for full-time students or sixteen (16) weeks for part-time students.

HDR Administrator / Coordinator name *

Comments

Upload an additional documents

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Once you click 'submit' the form will be sent to HDR delegate for endorsement.

Section 8: Faculty School Delegate - Oral Presentation Assessment Endorsement

The panel has requested a reassessment.

Please complete this form so that all workflows are completed, and the principal supervisor can receive a copy of the form and panel assessment.

I agree with the decision of this panelI do not agree with the decision of this panel

Record further comments here

Faculty / School Delegate Name *

Faculty / School Delegate Signature *

Clear

Date Signed *

Once you click 'submit' the form will be sent to Research Degrees for the Dean of Graduate to endorse.

The student will be advised of the outcome once all endorsements have been received.

Section 9: HDR Candidate Progression Coordinator

Add any additional comments here

Add any additional documents here

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DGS or Delegates Email address *If DGS is unable to endorse form, please choose alternative email address.

Section 10: Dean of Graduate Studies or Delegates Endorsement

I agree with the decision of this panelI do not agree with the decision of this panel

Delegates name *

Any additional comments here.

Dean of Graduate Studies or Delegates Endorsement *

Clear

Date Dean of Graduate Studies or Delegate endorsed *

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