HDR11 - Change of Supervisory Panel

For Research Degree Candidates

This form is used to change the individuals on your supervisory panel and change Faculty’s.

• All relevant answers must be completed. Depending on your response to a given answer, additional information may be required. You will be unable to continue until the required answers have been completed.
  

• Progress on this form can be saved and completed at a later stage.

• When selecting 'save and continue later', a link will be emailed to you, that enables you to return to complete the form.

Workflows:

Workflowshave been enabled with this form to facilitate authorisations and signatures as follows:

1. Candidate completes Section 1 - submits to Principal Supervisor

2. Principal Supervisor completes Section 2 - submits to Faculty / School administration office

3. Faculty / School administration office completes section 3 – submits to Faculty / School Delegate

4. Faculty / School Delegate completes section 4 – submits to Research Degrees Office

5. Research Degrees Office completes section 5 – submits to Dean of Graduate Studies

6. Dean of Graduate Studies completes section 6 – submits to Research Degrees Office

7. Research Office to process request and advise Candidate by email.

A copy of the form will be sent to you once you submit the form.

For queries about the process, or difficulties using the form, please email at research.degrees@cdu.edu.au

**If you are changing the principal superivsor on your panel - please enter your new principal's name and email here.**

Please specify 1 principal supervisor and 1 or more associate supervisors. These individuals must be regsitered supervisors who are paid by CDU or Menzies - or who dedicate substantial time to CDU or Menzies.

Total contribution to supervison panel must equal 100%. (Note: Advisors do not contribute to the supervision percentage)

 NOTE:

1. Only registered CDU/Menzies supervisors are eligible to supervise HDR students at the Principal Supervisor or Associate Supervisor level. 

2. If you are unsure whether a proposed supervisor is registered, please check with the Faculty Administrator before submitting the form.

3. External supervisors must hold both: 

       a. an adjunct or honorary appointment with CDU, and 

       b. current supervisor registration with CDU.

If an external supervisor is registered but does not hold an adjunct/honorary appointment, or holds an adjunct/honorary appointment but is not a registered supervisor, they will be added to the panel as an Advisor.

Please note only regsitered CDU/Menzies staff/adjunct staff are eligible to supervise HDR students. If usnusre, please reach out to the Faculty administrator. 

• Internal CDU/Menzies staff: Must be registered as HDR supervisors but do not require an adjunct appointment.

• External supervisors: Must be registered as HDR supervisors and hold a current adjunct or honorary appointment with CDU/Menzies.

If you are unsure whether a proposed supervisor meets the eligibility requirements, please contact the Faculty Administrator for confirmation before submitting the form.

Please do not submit the form unless the proposed supervisor meets the relevant registration and appointment requirements. For further information, please refer to the Composition of Supervision Panels and Supervisor Eligibility requirements in the CDU Supervision policy.

Please note only regsitered CDU/Menzies staff/adjunct staff are eligible to supervise HDR students. If usnusre, please reach out to the Faculty administrator. 

• Internal CDU/Menzies staff: Must be registered as HDR supervisors but do not require an adjunct appointment.

• External supervisors: Must be registered as HDR supervisors and hold a current adjunct or honorary appointment with CDU/Menzies.

If you are unsure whether a proposed supervisor meets the eligibility requirements, please contact the Faculty Administrator for confirmation before submitting the form.

Please do not submit the form unless the proposed supervisor meets the relevant registration and appointment requirements. 

For further information, please refer to the Composition of Supervision Panels and Supervisor Eligibility requirements in the CDU Supervision policy.

Specify end users or industry partners, academic advisors from other universities or organisations.

Advisors must comply with CDU policies and procedures, including the Staff Code of Conduct, the Responsible Conduct of Research policy and procedure. 

PLEASE note: Australia currently has sanctions frameworks and export control measures on research collaborations with certain countries, including Iran, Russia and the Democratic People's Republic of Korea. Legislation and Sanctions Frameworks | Australian Government Department of Foreign Affairs and Trade

Advisors from sanctioned countries/ employed by organisations in those countries are prohibited except with written permission from the DVCRCC. 

There is also a consolidated list  " which includes all individuals, entities and vessels subject to Australian sanctions, including targeted financial sanctions, travel bans, arms embargos and maritime sanctions"   Consolidated List | Australian Government Department of Foreign Affairs and Trade

As such, advisors on the consolidated list or from entities on the list are prohibited. 

A new requirement is now in place. Please carefully read through The Charles Darwin University Supervisory Charter.

This Supervisory Charter outlines the expectations, responsibilities, and commitments of both parties, creating a solid foundation for a successful research journey. The Supervisory Charter supersedes the HDR14 - Supervision Agreement.

Any time you change your supervisory panel, you will need to confirm your agreement with the terms.

Please take the time to thoroughly review and discuss it with your supervisor(s) before signing.

Furthermore, your principal supervisor must also sign, indicating their agreement with the conditions specified in this document.

Please press submit, and the form will be sent to your principal supervisor to request their endorsement of this form.

Once your supervisor has endorsed, you will receive a copy of the form.

This form then requires endorsement from the Faculty Delegate and Dean of Graduate Studies.

Once all endorsements have been received, you will receive notification from the research office.

A new requirement is now in place . Please carefully read through The Charles Darwin University Supervisory Charter.

This Supervisory Charter outlines the expectations, responsibilities, and commitments of both parties, creating a solid foundation for a successful research journey. The Supervisory Charter supersedes the HDR14 - Supervision Agreement.

Any time your candidate's supervisory panel changes, both candidate and principal supervisor will need to confirm agreement with the terms.

Please select the applicable email address from the dropdown box below. 

Once you click 'submit' the form will be sent to the relevant HDR Administrator who wil request the delegates endorsement.

Please complete the applicable email address below. 

Once you click 'submit' the form will be sent to the relevant HDR delegate for review.

** Please note, this student has requested to change Faculty's - if you approve this change request - please endorse the form and the Candidate Progression Coordination will request the 2nd Faculty's endorsement.

Once you click 'submit' the form will be sent to Research Degrees for the Dean of Graduate to endorse.

**This student has requested to change faculty - please check in with new faculty for endorsement**