HDR12 - Confirmation of Candidature - Part 2

The Confirmation of Candidature (COC) milestone will require submitting the following documents and completing an Oral Defence Presentation.

Documents to submit:

• Detailed written statement of the work to be completed in the next year, demonstrating backward mapping

• Gantt Chart

• iThenticate report on your research proposal or any other piece of writing

Additional Information:

• Please discuss your proposed presentation date with your supervisor before submitting this form.

• Only submit this form once you are ready for the Oral Defence presentation. 

• Your principal supervisor must nominate three panel members and the presentation date/time. Please review policy: Higher Degree by Research - Progression Procedure / Governance Document Library (cdu.edu.au) clause 17-19 for the panel's composition details.

• Panel members must receive the documents at least two weeks before the Oral Defence presentation date. ( Please keep this in mind when selecting your presentation date/ submitting your form)

CONFIDENTIAL QUESTIONS: 

Kindly note that this form contains two confidential questions. If your response is yes to either, your answers will be forwarded directly to the research office and escalated to the Dean of Graduate Studies (DGS).

If the DGS is on your supervisory panel, your response will be escalated to the Deputy Vice Chancellor Research and Innovation (DVCRI) instead.

Your supervisor will not have access to this information.

If you prefer not to share this on the form, feel free to reach out to the Candidate Progression Coordinator - research.degrees@cdu.edu.au, DGS - Professor Tara Brabazon -  tara.brabazon@cdu.edu.au  or DVCRI - Professor Steve Rogers steve.rogers@cdu.edu.au

• All relevant answers must be completed. Additional information may be required depending on your response to a given answer. You will be unable to continue until the required answers have been completed.
  

• Progress on this form can be saved and completed at a later stage.

• When selecting 'save and continue later,' a link will be emailed to you that enables you to return and complete the form.

Workflows:

Workflows have been enabled with this form to facilitate authorisations and signatures as follows:

1. Candidate completes Section 1- submits to the Principal Supervisor

2. The Principal Supervisor completes Section 2 - and submits to the Faculty / School administration office

3. Faculty / School administration office completes section 3 – submits to Faculty / School Delegate

4. Faculty / School Delegate completes section 4 and submits to Faculty / School administration office

5. Faculty / School administration office completes section 5 and submits it to the Panel Chair

6. The Panel Chair completes section 6 and submits to the Faculty / School administration office

7. Faculty / School administration office completes section 7 - submits to Faculty / School Delegate

8. Faculty / School Delegate completes section 8 – submits to Research Degrees

9. Research Degrees Office completes section 9– and submits to the Dean of Graduate Studies

10. The Dean of Graduate Studies completes section 10– and submits to the Research Degrees Office

11. Research Office to process request and advise Candidate by email.

A copy of the form will be sent to the Principal Supervisor once the Dean of Graduate has endorsed it. The Supervisor can then share the feedback with the student.

For queries about the process or difficulties using the form, please get in touch with the Candidate Progression Coordinator by phone at +61 8 8946 7289 or by email at research.degrees@cdu.edu.au

If you have recently updated your superivsor panel - please complete the HDR11 - Change of Supervisory Panel (snapforms.com.au)

Associate Supervisors must be registered supervisors paid by CDU or Menzies—or who dedicate substantial time to CDU or Menzies.

Press "Add Supervisor" for each separate Associate Supervisor.

Specify end users or industry partners, academic advisors from other universities, and anyone else on your panel.

Press "Add Advisor" for each separate Advisor.

The research proposal will usually comprise between 5000 and 7000 words at Masters level and 7000 and 10000 words at PhD level. 

The research proposal should 

• outline the research questions and aims—and include a literature review to justify these aims 

• describe and justify the methods that will be used to fulfil these aims 

• specify a timetable of when the various research activities are likely to be completed 

• discuss risks around ethics, safety, legal issues, and intellectual ownership, if applicable 

• specify the budget that will be needed to complete this research and the source of funds if needed 

• include a list of references

Please provide a detailed written statement of the work to be completed in the next year, demonstrating backward mapping. 

The goal is to complete your PhD in three years full-time equivalent and your Masters in two years full-time equivalent. In your Mid Thesis Review Milestone, you must demonstrate the work you have completed since your CoC and the timetable for your completion.

A Gantt chart is available here: Gantt Software | monday.com.

Please run a similarity report in iThenticate of your research proposal or any other piece of writing to check for potential plagiarism. 

Check each instance of similarity in the report to ensure all work is correctly attributed and edit if and as required to avoid any potential plagiarism. Then, generate a similarity report on the FINAL version of your research proposal, or any other piece of writing, through iThenticate and upload it here.

A guide to iThenticate can be found here: iThenticate user guides (turnitin.com)

Are you having  difficulty accessing IThenticate?

1. Visit Plagiarism Detection Software | iThenticate

2. Choose "Forget Password."

3. Enter your student email based on your student number (e.g., if your number is 107107, your email is s107101@students.cdu.edu.au).

4. Click submit.

Additionally, check your junk mail for the reset email. For further assistance, contact research.degrees@cdu.edu.au

After submitting your Research Proposal, you are ready to organise your Oral Defence Presentation.

Please discuss with your principal supervisor and faculty administration team about booking a date/time and venue.

If you have a specific reason why a synchronous presentation is not possible, then a pre-recorded presentation may be permitted. Students will still be required to answer live and synchronous questions from the assessors. Reasons for this recorded presentation may include time zone differences between the student and assessors or a disability or impairment that renders such presentations difficult to deliver through the added stress of a live event.

Please can you provide the following;

• Proposal presentation paragraph of yourresearch/ Abstract

• Biography

• Photo

The details here are used in the invitation for your CoC presentation, and once you have completed your confirmation of candidature, a profile will be created for you on the CDU research webportal.

Please note, you will be notified by Research.degrees@cdu.edu.au once your profile has been created. After your profile is created, please contact Research.degrees@cdu.edu.au to make any changes to the wording.

Wellness Centre | Charles Darwin University (cdu.edu.au)

To complete the confirmation of candidature, in addition to submitting a research proposal and presentation, candidates must:

• Agree to the HDR Student and Supervision Charter

• Complete the Epigeum - Research Integrity Training (8 core modules)

Please complete Supervsiory Charter and upload your Epigeum - Research Integrity Modules here: HDR09 - Confirmation of Candidature - Part 1 (snapforms.com.au)

Please scroll to the bottom of the form and click 'submit.' the form will then be sent to your Principal Supervisor.

Once your supervisor has completed section 2 of this form and endorsed it, you will receive a copy of the form.

Please note:

• the candidate may need to assign their Intellectual Property to the University

• the Office of Research and Innovation will organise this assignment of Intellectual Property to the University

Please note:

• the candidate may need to assign their Intellectual Property to the Menzies School of Health 

• the Research Degrees Administrative Office of the Menzies School of Health will organise this assignment of Intellectual Property to Menzies School of Health

Please review policy: Higher Degree by Research - Progression Procedure / Governance Document Library (cdu.edu.au) clause 16-19 for the panel's composition details.  

Before submitting this form, please ensure you have contacted each member and confirmed they can participate in the panel on your nominated day/ time.

If you are unsure about the presentation date/time/ location details, please discuss with your student and Faculty/ Menzies administration staff before completing this form.

Please select the applicable email address from the dropdown box below.

Once you click 'submit,' the form will be sent to the relevant HDR Administrator, who will request the delegate's endorsement.

Your Faculty/ Menzies Administration team will contact you after you submit this form to confirm the presentation details.

Now that the student has submitted their Research Proposal, please get in touch with the principal supervisor/student to confirm the details for the Oral Presentation. 

Please complete the applicable email address below. 

Once you click 'submit' the form will be sent to the relevant HDR delegate for review.

Once you click 'submit' the form will be sent to the HDR administrator who will confirm and send the paperwork to the panel members

Please provide the names and email addresses of the approved panel members.

Then, confirm the date/ time and location, including online details if applicable.

The research proposal/documents and presentation details will then be sent to each panel member once you process and submit them to this workflow.

To pass the confirmation of candidature, the panel needs to be confident that 

• The supervision panel can offer the requisite feedback on the discipline, the methodology, and the methods. 

• The candidate has developed capabilities essential to the project but hard to acquire, such as English grammar. 

• The candidate has been able to devote enough time to this project. 

• The project is potentially feasible within the timeline, budget, and ethical constraints. 

• This project's scope is appropriate—roughly equivalent to 3 or 4 ordinary papers if a PhD and 1 to 2 ordinary papers if a Master by Research.

As a panel, decide whether the candidate and project demonstrates the following attributes.

Additional information for the options listed above

Approval

• If applicable, suggest the candidate address any concerns that were raised in the future.

Approval - with conditions

• If one or two attributes were rated negligibly, a written document should be requested to address these concerns.

• Please ensure to communicate this feedback to the student, separate from this form, and clearly outline their "conditions."

• The candidate has two weeks to submit this document to the chair.

• Please either attach this document below before submitting the form or forward it to the faculty administration office as soon as it is received from the student. ( within two weeks of the presentation)

Reassessment

• The candidate is required to address the concerns within six (6) weeks full-time or twelve (12) weeks part-time.

• Submit this form
  

• Students can only resubmit once; if the result is the same a second time, you must select ‘Raise Concerns’ below.

Reject / Raise concerns

• Usually applicable if you feel the candidate is unlikely to be able to address the concerns within six (6) weeks full-time or twelve (12) weeks part-time.

• Submit this form

• The candidate will be asked to formulate a plan to address these concerns or show cause as to why they should not be discontinued.

Once you click 'submit,' the form will be sent to the relevant Faculty / School HDR Administrator, who will request the delegate's endorsement.

• A copy of this form and any attachments will be emailed to you (the chair) and the candidate's principal supervisor after the faculty and DGS have endorsed the form.

• The principal supervisor is then expected to discuss the feedback with the candidate.

The panel has requested a reassessment. 

• Please communicate this with the student/ supervisor and provide a deadline of 6 weeks for full-time students or 12 weeks for part-time students.

The panel has approved this COC- with conditions. 

• Please liaise with the student/ supervisor. The panel should have communicated this decision to the student following the presentation, and the student should provide the written document to the panel chair within two weeks of the presentation date.
  

• Please ensure this document has been uploaded to this form or follow up with the panel before submitting this form.

• The panel may have already uploaded this document or confirmed the conditions have been achieved.

Please complete the applicable email address below. 

Once you click 'submit,' the form will be sent to the relevant HDR delegate for review.

The panel has requested a reassessment. 

• Please complete this form so that all workflows are completed, and the principal supervisor can receive a copy of the form and panel assessment. 

Once you click 'submit,' the form will be sent to Research Degrees for the Dean of Graduate to endorse.

The student will be advised of the outcome once all endorsements have been received.