Researcher Offboarding Checklist

Please complete this form as part of your CDU offboarding if you are:

1. An HDR candidate (form to be endorsed by your Principal Supervisor) and are:

   • submitting your thesis for examination

   • withdrawing from an HDR course

   • transferring to another university to complete an HDR course commenced at CDU
     
     

2. A CDU researcher (form to be endorsed by the Faculty ADR) prior to leaving the University.

This form must be completed to ensure compliance with Research Data Management Procedure / Governance Document Library before you leave CDU.

• All relevant answers must be completed. Depending on your response to a given answer, additional information may be required. You will be unable to continue until the required answers have been completed.

• Progress on this form can be saved and completed at a later stage.

• When selecting 'save and continue later', a link will be generated which can be emailed to you. This will allow you to return to complete the form. 

• Ensure that any supporting documentation is attached. There is an option to attach documents at the end of this form.
  

• Once you submit the form, it will automatically be sent to the relevant endorser to sign off. Once signed, the form will be submitted to the relevant department. A copy will also be emailed to you.
  

Please contact the HDR team at Research.Degrees@cdu.edu.au if assistance is required

If you are usnure, please contact the relevant ethics committee(s):
 • Human Ethics: humanethics@cdu.edu.au
 • Animal Ethics: animalethics@cdu.edu.au

For active research awards:

Note: The postaward@cdu.edu.au may follow up with you to confirm project milestones and deliverables are up to date. This is to ensure all contractual obligations and reporting requirements are met or reassigned.

The RGBD@cdu.edu.au team may contact you to determine whether your project needs to be withdrawn, transferred, or reassigned to another CDU researcher.

List all applicable research projects

Contact research.outputs@cdu.edu.au if assistance is required.

It is recommended that you review the CDU Records Management Policy, CDU's Records Retention Schedule and funder requirements (if applicable).

Please refer to the following CDU guidance documents and tools for support with data organisation: Data Organisation Guide, documentation: Documentation guide, file formats: File Formats guide and research data management requirements: Research Data Management Procedure & DMP Online Tool.

Useful References:

CDU Records Management Policy; CDU's Records Retention Schedule, Research Data Management Procedure

Please refer to the relevant guidance and approval conditions, including for human research, privacy, regulated research, Aboriginal and Torres Strait Islander research, and defence or export-controlled research.

Useful References:

National Statement on Ethical Conduct in Human Research (2025); Privacy Act 1988 (Cth); AIATSIS Code of Ethics; Defence Trade Controls Act 2012 (Cth)

I confirm the above is accurate and complete. All relevant supporting documentation has been attached to this form.

Please see below the applicable Associate Dean for Research contacts per faculty and include the appropriate email address below to trigger the workflow. 

Note: 

This application form must be reviewed and signed off by your Principal Supervisor.

Clicking the 'Submit' button at the bottom of the form, will not submit the form immediately. Instead this will trigger an email to be sent to the email address provided above for review and signature.

Once your form has been signed off on by your Principal Supervisor you will receive an email confirming the form has been submitted.

Note: 

This application form must be reviewed and signed off by your Faculty Associate Dean for Research.

Clicking the 'Submit' button at the bottom of the form, will not submit the form immediately. Instead this will trigger an email to be sent to the email address provided above for review and signature.

Once your form has been signed off on by your Faculty Associate Dean for Research you will receive an email confirming the form has been submitted.