HDR21 - Leave of Absence Form

For Research Degree Candidates.

Total leave of absence granted during the period of candidature must not exceed one year (excluding parental leave). In exceptional circumstances, candidates may receive a leave of absence exceeding one year if approved by the Research Committee.

Please discuss any request that would result in more than 12 months of total leave during your candidature with the HDR Team in the first instance.

Please read the HDR Policy, section 4 (22-31) for more information on leave entitlements.

Clause 22: Candidates are entitled to up to ten days of sick leave annually. Candidates should not apply to the University for this leave but should notify their principal supervisor. Candidates may apply for further sick leave from their home faculty if they can provide medical certificates.

Clause 25: Candidates are encouraged to arrange 20 days of annual recreation leave if full time and 10 days of annual recreation leave if part time. This annual leave entitlement, however, does not affect the date at which the candidature expires. Candidates should not apply to the University for this leave but should notify their principal supervisor.

RTP scholarship recipents, please read the HDR Scholarship policy, clause (24) for information on paid leave entitlements. 

Please ensure to upload any documents to this form to support your request.

• All relevant answers must be completed. Depending on your response to a given answer, additional information may be required. You will be unable to continue until the required answers have been completed.
  

• Progress on this form can be saved and completed at a later stage.

• When selecting 'save and continue later', a link will be emailed to you, that enables you to return to complete the form.

• Once you have completed your section press 'submit' at the bottom of the page

• Once you press submit you will not be able to change your answers.

Workflows:

Workflows have been enabled with this form to facilitate authorisations and signatures as follows:

1. Candidate completes Section 1 - submits to Principal Supervisor

2. Principal Supervisor completes Section 2 - submits to Faculty / School administration office

3. Faculty / School administration office completes section 3 – submits to Faculty / School Delegate

4. Faculty / School Delegate completes section 4 – submits to Research Degrees Office

5. Research Degrees Office completes section 5 – submits to Dean of Graduate Studies

6. Dean of Graduate Studies completes section 6 – submits to Research Degrees Office

7. Research Office to process request and advise Candidate by email.

A copy of the form will be sent to the candidate once the principal supervisor has endorsed.

For queries about the process, or difficulties using the form, please contact the Candidate Progression Coordinator by phone at +61 8 8946 7289 or by email at research.degrees@cdu.edu.au

Important notice for international HDR candidates:
If you hold a student visa, a Leave of Absence (LOA) may affect your visa conditions and Confirmation of Enrolment (CoE). Before submitting this request, you must contact CDU Global’s International Compliance Team [email address] for advice.

If you are ready to submit, please select the submit button below.

Once you have selected "submit," you can no longer go back and change your answers.

This form will then be sent to your principal supervisor to request their endorsement.

The research office will notify you of the outcome once all endorsements have been received.

Please select the applicable email address from the dropdown box below. 

Once you click 'submit,' the form will be sent to the relevant HDR Administrator, who will request the delegate's endorsement.

Please complete the applicable email address below. 

Once you click 'submit,' the form will be sent to the relevant HDR delegate for review.

Once you click 'submit' the form will be sent to Research Degrees for the Dean of Graduate to endorse.

The student will be advised of the outcome once all endorsements have been received.

This student is a scholarship holder

Please advise scholarship coordinator

This student has not compelted their Confirmation of Candidature 

Please amend their milestone due dates to reflect this LOA