Faculty of Science and Technology

HDR International Conference Travel Grant

For Faculty of Science and Technology Research Degree Candidates.

Applicants should read the Guidelines before completing the Application.

HDR Travel Grants: Max $5,000 in total per candidature

-HDR International Conference Travel Grant

-HDR Domestic Conference Travel Grant

-External HDR Travel Grant

GUIDELINES

The purpose of the HDR International Conference Travel Grant (CTG) is to provide financial assistance to Higher Degree by Research candidates to attend an international conference and present their work.

Eligibility

The CTG is open to Higher Degree by Research students who satisfy the following criteria:

Acceptance of a paper or poster presentation for delivery at a conference (Applicants who have been invited to deliver a paper will receive priority)
Completed confirmation of candidature and milestones up to date
Candidates must be enrolled in the respective course at the time of the conference
In the case of joint papers, only one grant will be provided
Candidates who have submitted their thesis for examination are not eligible to apply for the grants

To apply

Having met the above criteria, the applicant must have approval from their supervisor to attend the Conference.

Complete the Conference Travel Grant Application form with a justification for how the request will assist you in your candidature.
Upload the documentation from the Conference organisers indicating the acceptance of an abstract or paper, and proof that the paper is being presented at the Conference
Include a detailed budget (travel and registration)
Upload to form details of the Conference (eg: brochure)
Submit to supervisor for supporting comments with a short explanation of why this travel isimportant for the progression and development of the candidate's research

A PTA number must be raised before travelling

GUIDE TO COMPLETING THIS FORM

All relevant answers must be completed. Depending on your response to a given answer, additional information may be required. You will be unable to continue until the required answers have been completed.
Progress on this form can be saved and completed at a later stage.
When selecting 'save and continue later', a link will be emailed to you, that enables you to return to complete the form.

Workflows:

Workflows have been enabled with this form to facilitate authorisations and signatures as follows:

Candidate completes Section 1- submits to Principal Supervisor
Principal Supervisor completes Section 2 - submits to Faculty of Science and Technology HDR Coordinator
Faculty of Science and Technology HDR Coordinator completes section 3 – submits to Faculty of Science and Technology ADR
Faculty of Science and Technology Delegate (ADR) completes section 4 –submits to Faculty of Science and Technology HDR Coordinator
Faculty of Science and Technology HDR Coordinator to process request and advise Candidate by email.

For queries about the process, or difficulties using the form, please contact FST-HDR-Coordinator@cdu.edu.au

All applications received will be acknowledged via email to the candidate.

Section 1: Details of the Candidate

Name of Candidate *

Student number *

Have you ever been awarded an FST Grant? *

List any previous grants received

Candidate Email Address *

Principal Supervisors Name *

Principal Supervisor Email *

Section 1b: Details of the conference

Project Title *

Abstract of Paper *

Name of Conference *

Location *

Start Date *

End Date *

Are you presenting a paper? *

YesNo

Are you presenting a Poster? *

YesNo

Section 1c: Budget

Please list the amount for each item:

Conference Registration *

Flights *

Accommodation *

Other (food, transport)

Amount

Total amount *Please add up the total amount

Please upload, or list in comments section below, any relevant supporting documentation, including but not limited to, price quotes, brochures or website links.

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Further comments

How will this grant assist you in your candidature *

Section 1d: Candidate Signature

Candidate Signature *

Clear

Date *

If you are ready to submit, please select the submit button below.

This form will then be sent to your principal supervisor to request their endorsement.

Once you have selected "submit" you are no longer able to go back and change your answers.

Section 2: Endorsement from Principal Supervisor

Principal Supervisor Name *

Short explanation of why this travel is important for the progression and development of the candidate's research *

Principal Supervisor Signature *

Clear

Date signed *

Once you click 'submit' the form will be sent to Faculty of Science and Technology Administrator who will request the delegates endorsement.

Section 3: Faculty Administration

HDR Administrator name *

Comments

Upload, if applicable

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Please enter the applicable email address below.

Once you click 'submit' the form will be sent to the relevant HDR delegate for review.

FST delegate email *

Section 4: Endorsement from Delegate

Approval? *

ApprovedNot Approved

Amount approved for? *

Delegate name *

Signature *

Clear

Delegate Date signed *

Once you click 'submit' the form will be sent to FST-HDR-Coordinator@cdu.edu.au

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